This policy is part of the terms of service for csmaidstone.co.uk (the “Web Site” or “Site”), owned and operated by Christian Science Society, Maidstone ( “We” or “we” ).
The Site respects and protects the privacy of users.
While we make every effort to ensure the accuracy of the information displayed on the Site, we cannot accept any responsibility for any errors or omissions.
WEB SITE POLICY
What information do we collect from our users and how do we collect it?
This Site does not collect personally identifiable information about individuals except when specifically and knowingly provided by such individuals, for instance, through comments or e-mails you may send to this Site.
Members of the congregation and their invited guests may apply to register to view a ‘Members’ area within this site. During registration we may ask for the following information:
E-mail address, Username/screen name, password
Optional: Name, Age, Town/County, Country
When you register, your username will be made visible to all public users of the Site, but you will have the option to make any other personal information private or public.
How will we use the information we collect?
The policy regarding this information is simple: We will not sell, trade, rent to, or share with third parties any of your personal information without your permission. As an exception, to protect Site visitors and the general welfare, csmaidstone.co.uk will release personal information about its users when the law requires us to do so. If you submit your e-mail address, we may use it to send you information about online events, Site updates, activities, and products of this Site and its affiliates. All such communications will provide you the opportunity to unsubscribe or “opt-out” from receiving such communications.
csmaidstone.co.uk and its affiliates may use, reproduce, distribute, and display in whole or in part, in any media, with or without name attribution, the statements, questions or comments you submit through forums and/or any “Contact Us” pages.
We do collect anonymous, aggregated data for statistical purposes. We may use such information to help determine ways to improve our Site and may share this unattributable information with our affiliates and suppliers.
If you have any questions or concerns regarding what is done with your information or would like such information deleted from our records, please e-mail us at firstname.lastname@example.org.
What are cookies? How do we use them?
A cookie is a small piece of data that is sent to your browser from csmaidstone.co.uk’s web server and is stored on your computer’s hard drive. Cookies cannot be used to collect data from any user’s computer. Cookies can only be used in conjunction with visits within our site.
See http://www.howstuffworks.com/cookie.html for more information about cookies.
Is the information we collect about you secure?
We take precautions to protect our visitors’ information. When you submit sensitive information via the Web Site, your information is protected both online and offline from unauthorised access, improper use or disclosure, unauthorized modification, and unlawful destruction or accidental loss. While we make every effort to maintain the security of the Site, we cannot be held responsible in the event that our security precautions are breached. We would therefore encourage all registered users to use a secure password specific to the Site.
What about children using our site – is their privacy protected?
Yes, this Site does not knowingly collect personal information from children under the age of 13 without parental consent. If it is learned that such information has been collected without parental consent, that information will be deleted from the Site’s database as quickly as practical or the child’s parent(s) will be contacted to obtain consent for the collection of the information.
We strongly encourage parents to get involved with their children’s online usage and to be aware of activities in which they are participating.
What about your privacy on linked sites?
The processing of personal data (including use) is governed by the General Data Protection Regulation (the “GDPR”). This is an EU Regulation soon to be replaced in the UK by a new Data Protection Act (DPA). Personal data relates to a living individual who can be identified from it (the ‘data subject’.)
Consent and legitimate interests
The Society considers it has legitimate interests in holding the personal data of present and former members, Sunday school pupils and their parent/guardians, members, former members of the Sunday school, volunteers, suppliers, customers and employees and self-employed contractors, so consent is not required from these individuals. We share members’ contact details with all other members for administrative use.
It is our policy that consent should be sought from non-members whose personal data is held by the Society in order to keep them informed about activities such as Lectures, services, meetings and Reading Room activities.
Use of personal data
Personal data is used:
• to administer membership records;
• to manage the Society’s activities, suppliers, customers, and volunteers;
• to maintain financial records (including the processing of gift aid applications);
• to inform people in the community of events and activities of the Society and of related activities in the Christian Science movement and to respond to inquirers;
• generally, to promote the interests of the Society.
The Society complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.
All personal data will be treated as strictly confidential and will only be shared with other members of the Society in order to carry out a service to other members or for purposes connected with its activities. It will not be shared with third parties except with the data subject’s consent; it will not be sold.
Membership information, Sunday School records, and information related to Safeguarding will be retained for at least 50 years. Non-members’ data held with consent will be retained while it is still current or until consent is withdrawn. Consent will be confirmed every 5 years. Gift aid declarations and associated paperwork will be retained for 7 years after the tax year to which they relate. Other financial records will be retained for 6 years after the year end in which the transaction took place
Data subjects’ rights
Data subjects have the right:
• to request a copy of any personal data which the Society holds about them;
• to request the Society to correct any personal data that is inaccurate or out of date;
• to request that personal data be erased if it is no longer necessary for the Society to retain it;
• to withdraw consent to the processing at any time;
• to request the data controller to provide them with their personal data and, if they wish, send it to another data controller;
• if there is a dispute about the accuracy or processing of personal data, to request a restriction be placed on further processing;
• to object to the processing of personal data;
• to lodge a complaint with the Information Commissioner’s Office; see the website at www.ico.org.uk .
The Data Controller is the Clerk.
This policy will be reviewed every 2 years and any change adopted as required.
Adopted by the membership on 26th July 2018
Chair: J S Penrose
Clerk: Mrs C A Penrose
Questions or concerns
If you have any questions or concerns regarding our policies, please email us at email@example.com.